Canonical Case Assistant (FT), Metropolitan Tribunal

A Canonical Case Assistant processes cases under the direction of the Adjutant Judicial Vicar. General responsibilities are assigned from the initial intake through the instruction of the case and the publication of the acts, including areas of general administration and documentation. Specific responsibilities are assigned for handling certain types of cases and groups of people that come before the Tribunal.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Processing of Assigned Cases

• prepare the necessary documentation and correspondence for Tribunal cases
• facilitate communication and case-related coordination of judges, defenders of the bond, promoters of justice, advocates, and sponsors
• schedule appointments, ensuring proper documentation, filing and communication of related decrees and procedural guidelines
• review and update information in the CaseMaster system, ensuring accuracy in case timelines, document uploads, and procedural integrity
• collaborate in the publication and review of the Acts, facilitating in-person reviews and obtaining signed confirmations from parties
• preserve strict confidentiality and impartiality in all case-related matters, adhering to canonical and civil data protection norms

2. Specific Areas of Assigned Responsibility

• administration of an individual type of Tribunal case, such as Lack of Form, Pauline or Petrine Privilege, Second Instance Appeals, voluntary requests for Laicization, Penal Cases
• scheduling and communications with a certain group of persons, such as Court Experts
• process invoices and tribunal accounts for purchases, providing regular reports
• ensure proper submission of documentation, track progress of cases with timely communication, system updates, and
• adherence to procedural timelines

3. Administration and Office Support

• greet Tribunal visitors, answer phone calls, respond to mail and e-mail
• retrieve and distribute mail, directing any case-specific inquires to the Adjutant Judicial Vicar
• act as notary for authenticating official Tribunal documentation
• act as an auditor and transcribe oral depositions
• support the organization of staff meetings and other Tribunal events
• assist with review of forms, procedural documents, Tribunal website, and formal communications
• support the educational and pastoral outreach programs, including contacting pastors and parishes, preparing training materials, compiling attendance records, and issuing certificates
• ensure compliance with Tribunal policies, canonical procedures, and deadlines
• assist with other duties as assigned to support the efficient operation of the Tribunal

WORK ENVIRONMENT: Canonical Case Assistant is an on-site position, five days per week.
QUALIFICATIONS

• BS/BA degree required and/or a minimum of 5 years of previous business office experience
• excellent oral and written English communication skills
• Proficiency in Microsoft Outlook, Word and Excel required, PowerPoint preferred 
• strong service orientation and proven ability to handle sensitive, highly confidential matters
• well organized and able to multi-task, working as a team player in a professional environment
• a Catholic in good standing, known for good character, prudence, and a willingness to support the mission of the Roman Catholic Church and canonical norms concerning marriage

PHYSICAL PERFORMANCE ELEMENTS

• ability to use a computer keyboard for up to 8 hours/day
• ability to sit for up to 8 hours/day
• ability to lift up to 20 pounds

To apply please send resume and cover letter to
[email protected].
Salary range $65,000 - $70,000
The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential