Executive Assistant (FT), Ministerial Personnel

Job Title: Executive Assistant 

Secretariat: Ministerial Personnel  

Summary: Provide administrative and clerical support for the Secretariat for Ministerial Personnel  

Essential Duties & Responsibilities: 

• Provides administrative support for Clergy Personnel Core Group 
• Assists the Secretary for Ministerial Personnel with scheduling meetings. 
• Keeps calendar for the secretariat.
• Coordinates all events and communications for Ongoing Formation of Priests and Transitional Deacons. 
• Coordinates all events for the Presbyterate (convocations, Chrism Mass, retreats) 
• Facilitates all meetings and communications for the Presbyteral Council 
• Facilitates all meetings and communications for the Vicar Forane 
• Coordinates meetings for pastors of newly ordained and mentors. 
• Coordinates and schedules retreats for aspirants, candidates, and deacons. 
• Coordinates meetings within the secretariat. 
• Coordinates meetings for directors. 
• Organizes the process for performance reviews for the secretariat. 
• Participates in Secretariate and Pastoral Center staff meetings.

Qualifications: 

• BS/BA degree required and/or a minimum of 5 years of previous business office experience. 
• Strong Microsoft Office skills, knowledge of Graphics software, Publisher, and Adobe. 
• Well organized, able to multitask and effectively work in a busy, changing environment.  
• Excellent oral and written communication skills. 
• Excellent interpersonal skills. 
• Ability to handle confidential, sensitive, timely and critical matters requiring good judgment, tact, respect, and discretion.  
• Ability to anticipate needs and establish priorities. 
• Strong service orientation.
• Willingness to support the mission of the Catholic Church.

Physical Performance Elements: 

• Ability to use a computer keyboard for up to 8 hours a day. 
• Ability to sit for up to 8 hours a day. 
• Ability to lift up to 20lbs. 
•  Some limited travel to sites for administrative purposes.

The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  Send resumes to [email protected]