Administrative Assistant (PT), Our Lady of Good Counsel Parish, Methuen, MA

General description: Responsible for providing secretarial and related office services for the pastor and members of the parish. Work hours are typically Monday through Thursday, 8 AM – 3 PM. (Negotiable.)

Essential duties and responsibilities:

• Receptionist: greets visitors to the office, answers the phone, records messages accurately, and responds to routine inquiries in a timely manner (referring matters to parish staff and ministerial leaders as needed).
• Parish scheduling: accepts and records Mass intentions, appointments, baptism and funeral requests, and events as approved by the Pastor or Administrator. Schedules volunteer ministers for Mass as needed.
• Prepares and submits the parish’s weekly bulletin for publication.
• Opens, sorts, and distributes incoming mail and other delivered materials.
• Maintains parish sacramental registers, parishioner registrations, parish volunteer records, financial contribution records, and parish statistics as required.
• Coordinates the handling of financial contributions to the parish and special collections according to the policies of the Archdiocese of Boston and IRS requirements.
• Monitors and orders office and church supplies (assisted by other staff and volunteers).
• Provides clerical and administrative support to parish staff as needed (preparing or managing correspondence, bulk mailings, notices, etc.).
• Maintains a professional, neat, and efficient office environment.
• Attends staff meetings and records meeting minutes as needed (occasionally).

Key qualifications:

• Active member of a Roman Catholic parish community, in good standing.
• College degree preferred.
• 3-5 years in a general office setting with administrative experience.
• Proficient with Microsoft 365/Office software, Adobe Express or equivalent publishing software, and general use of computers and printing equipment.
• Skilled in office management, spoken and written communication, hospitality, and maintaining confidentiality.
• Spanish language skills desired but not required.

Physical requirements:

• Able to work at a computer for up to 7 hours/day (with breaks).
• Able to sit for up to 7 hours/day (with breaks).
• Able to lift up to 20 pounds.

To apply, please send resume and cover letter to [email protected].