Executive Assistant (FT), Oblates of the Virgin Mary, Boston, MA
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Are you looking to place your relationship building, organizational and communication skills to great use in order to help a growing religious order expand the impact of its incredible mission?
The Oblates of the Virgin Mary (OMV) seeks an Executive Assistant to strengthen the office of the Provincial and to further the Oblates mission to encourage the growth of personal holiness.
This position will report to and work closely with the Oblates Provincial in the execution and organization of the Provincial Office, the needs of the St. Ignatius Province and the direct outreach and ministry of the Provincial.
WHO WE ARE
The Oblates of the Virgin Mary are serious about seeking holiness. Centered on the Eucharist, devoted to Mary and faithful to the Magisterium, the Oblates serve the Church as experts in authentic spirituality and heralds of the mercy of God. OMV ministries include a broad spectrum of
apostolic efforts, including retreats, spiritual direction, priestly formation, missionary work, lay groups, parishes, and evangelization through the media.
Since our arrival in the United States in 1976, we have continued to attract new vocations, establish new foundations, and assist thousands per year in their spiritual growth. In addition to offering retreats across the globe, Oblates serve in retreat centers, parishes, seminaries, and shrines in the archdioceses of Boston, Los Angeles, and Denver, and in the diocese of Springfield, Illinois.
Since 1990, the U.S. Province also sends community members to its mission in
the Philippines.
Main Duties: What a typical week, month, and year is like
Reporting to the Provincial, the Executive Assistant provides administrative support to the Provincial which involves scheduling, correspondence, answering phones, answering the front door, retrieving and sorting the mail, trips to the post office when needed and may include making travel
arrangements. Collaborating with Oblates internally and externally, as well as staff members is involved. In addition, filing, emailing, scanning and photo copying as needed- Handle and prepare Provincial correspondence
- General advice to the Provincial
- Maintain confidential files
- Prepare and Schedule Mission Appeals
- Prepare requests for faculties (celebrets)
- CORI Forms - Religious and lay
- Maintain personnel files
- Bishops correspondence
- Prepare Praesidium Audits
- Edit and proof-read documents
- Special projects as needed
WHAT YOU NEED
We are looking for a proactive, humble and results-oriented individual with the
following attributes:- Joyful Relationship-Builder - Enjoy engaging with visitors, benefactors, Oblates, volunteers and teammates throughout the day.
- Self-Motivated - Driven to successfully and excellently execute the needs of the Provincial Office and to maximize positive impact on the team. Willing to go the extra mile in all that you do. Initiates most activity and has strong follow- through skills.
- Adaptive - Ability to be agile and adjust to ever changing priorities and conditions.
- Technologically proficient - Loves to utilize technical tools to their fullest extent to improve efficiency and results. Enjoys the process of learning technology.
- Committed - Deeply passionate about the mission of the OMVs to inspire people to grow in personal holiness through retreats, spiritual direction, priestly formation, missionary work, lay groups, parishes, and evangelization through the media.
- Humble - Aware of personal gifts from God as well as strengths & weaknesses. Continuously looking for ways to improve, seek out best practices, and add value to the OMVs and those whom we serve. Eager to monitor personal key metrics in order to identify best practices and sustain high performance standards. High emotional intelligence.
- Aware - Our work relies on developing healthy, constructive relationships with fellow team members, volunteers and benefactors. True awareness of self and others allows us to nurture these relationships and work together to harmoniously achieve our mission.
- Exceptional written and verbal communication skills. Initiates communication to keep everyone in the loop. A great listener.
- Ability to multi-task and be detail oriented.
- Exceptional organizational skills.
- Experience in human resources a strong plus.
- Ability to maintain strict confidentiality.
- Expert in Microsoft Office
- Google Suite proficiency preferred
- A Bachelor's degree.
WHAT WE OFFER
- Competitive salary (commensurate with experience)
- Medical benefits
- 401k
- Culture of committed professionals with a willingness to roll up their sleeves to get the job done.
- Chapel/Church on premises with Mass offered daily.
- Collaborative environment in which your gifts and talents are able to make a large impact.
TO APPLY
Cover letter that expresses your interest in working to advance the mission of the Oblates of the Virgin Mary and that details your qualifications to be the Executive Assistant.
Current resume with all appropriate dates included.
List of five references with names, physical addresses, phone numbers and email addresses. No references will be contacted without your knowledge and approval.
Please email the above materials to [email protected].
No phone calls or faxes please.
About the Employer
Oblates of the Virgin Mary www.omvusa.org
"Even if I should fall a thousand times a day, a thousand times I will get up again and say, Nunc Coepi, Now I begin."
Venerable Pio Bruno Lanteri
These words of the founder, Venerable Pio Bruno Lanteri (1759-1830), capture the spirit and mission of the Oblates of the Virgin Mary. Father Lanteri lived in northern Italy in a time of great moral confusion and spiritual discouragement. He formed the Oblates to be both contemplatives and apostles, men of study, prayer, and compassionate pastors. Today, serving in nine countries around the world, the Oblates bring hope for a new beginning. This hope springs from five key attributes essential to Oblate Spirituality: Mercy, Mary, Fidelity, Discernment, and Zeal for souls in today'ss world. www.omvusa.org